Questions you’ll want to cover before your big day.

Picture this: Years from now, you’re cuddled up with your partner, flipping through your wedding album, reliving every magical moment. Choosing the right photographer ensures those memories are beautifully captured and preserved forever — but knowing where to start can feel overwhelming.

We’re here to help make that decision a little easier. From understanding payment schedules to knowing what questions to ask (and what not to), this guide will walk you through everything you need to know. By the end, you’ll feel confident and prepared to find the perfect photographer to capture your love story.


Budgeting for Your Big Day

Wedding planning often comes with financial conversations, and understanding a photographer’s payment process can help ease any stress. Here’s how many photographers break it down:

• First payment: Seals the deal when you sign the contract.
• Midway payment: Keeps the planning momentum going.
• Final payment: Typically due 30 days before your big day.

Pro tip: Some photographers, like me, prefer payment by check to avoid additional fees from CRM platforms. Most also offer a grace period of about one week for payments. Life happens — so if you’re running late, just communicate! Transparency goes a long way toward maintaining a positive partnership.

Your Photographer’s Portfolio

Your wedding gallery is more than a collection of posed shots; it’s the story of your day. Here’s what to look for when reviewing a photographer’s work:

• Request full galleries: Finding a photographer through Instagram highlights can be tempting, however, choosing a photographer who can provide full galleries will better showcase their ability to handle all parts of a wedding. 
• Venue-specific examples: If possible, ask for galleries from your venue or something with a similar vibe and lighting. For instance, if you’re planning a wedding in Des Moines, IA, look for photographers who’ve worked at venues in the area to ensure they understand the lighting and style of your chosen location.
• Full-day coverage: Look for consistency in quality, from getting ready moments and first dance.

Taking these steps ensures you’ll love how they capture your unique day, from the sunlit vows to candlelit celebrations.

When Will You See Your Photos?

Patience is key when it comes to receiving your wedding photos, but most photographers aim to give you a sneak peek while you wait. Here’s a typical timeline:

• Sneak peeks: Expect all finalized family photos, plus, about 100 additional images in both color and black and white, within a week of your wedding.
• Full gallery: Delivered within 6–8 weeks.

This preview is a beautiful way to relive your day while you wait for the full gallery!

What Makes a Great Photography Package?

The best photographers offer more than just photography. Look for packages that include:

• Engagement photo sessions (ask about scheduling and flexibility).
• Wedding day timeline assistance to ensure everything runs smoothly.
• Consultations to answer questions and keep planning stress-free.
• Exclusive planning resources, like guides preparing you for engagement sessions and wedding day.

Pro tip: These extras often separate the good photographers from the great ones.

The Facts on Photo Rights

Understanding photo usage is an important part of hiring a photographer. Here’s what you need to know:

• Photo rights: Typically, photographers retain copyright, meaning they own the images. However, you’ll likely get a print release, allowing you to print photos or use them for personal projects like albums or cards.
• Vendor agreements: If your venue or planner asks for image rights, discuss this with your photographer. Many, like me, provide galleries to vendors upon request but prohibit their use for marketing without prior approval. If vendor contracts include automatic photo access, you’ll need to ask for an addendum to remove that clause.
  

What Not to Ask (Trust Us on This)

A few questions might rub your photographer the wrong way. Here’s why:

• “Can you edit photos in a specific way?” Photographers have spent years perfecting their style. Trust their artistic vision.
• “Can we get a discount?” Professional photographers carefully price their services to account for expenses and maintain a fair salary. Discounts are rare, as this work supports their livelihood.
• “Can we have all the photos or raw files?” Photographers curate galleries to tell a cohesive story, and raw files are often reserved for their archives. If you want ownership of the files, expect an additional fee, as this transfers copyright.
  

Finding Your Perfect Photographer Match

Choosing a wedding photographer is all about connection and trust. Look for someone who:

• Understands your vision and captures the vibe you’re dreaming of.
• Makes you feel comfortable and confident so you can relax and enjoy the day.
• Sees the magic in fleeting moments and transforms them into timeless memories.

Your wedding photos will become the first chapter of your forever story. Choose wisely, communicate openly, and prepare to fall in love with your wedding memories.